May 19 2022

Unlike other City meetings when broadcasted videos are produced, home/remote viewers will not be able to observe the City Council and Staff as important policy and program issues are considered at the Saturday Budget Session. Interested persons must be physically present to observe the meeting.

Taxes, fees, policies, programs, and priorities involving the City budget are to be presented by staff and considered by the Council during the important Council Budget Session Saturday, May 21.

On Saturday May 21, 2022, Council Budget Session

9:00 am Emergency Operations Center in the Police Department on Highland Avenue

With transparency, equity, and inclusion touted as goals of the Piedmont City Council, accessibility to certain public meetings, including this Budget Session, continue to be difficult or impossible for many individuals. If you can not physically attend the Budget meeting, you will not be able to observe the proceedings remotely via Zoom, computers, or cable television.

During the height of the COVID pandemic, residents had the “luxury”of being able to remotely watch the Council make decisions without being physically present at a meeting.  Some of the “Zoom” meetings, although broadcast during the time of the meeting, were not preserved as a cost cutting measure.   Presentations and considerations were not preserved reducing transparency, accessibility, and accountability.

The 2022-23 Annual Piedmont Budget Session will once more follow the long -held Piedmont Council tradition and not be broadcast for remote viewing. The Saturday Council Budget Session will be moved from City Hall where cameras are installed and videos are regularly made of the proceedings.  The Budget meeting will take place in the Police Department Emergency Operations Center (EOC) on Highland Avenue where broadcasting is not done leaving home/remote viewers unable to observe the proceedings.

Ironically, during the month of May, in a prior list of  public meetings, there were 12 public City meetings.  See link below. These 12 different City meetings, Regular Council, Commission, and Committee meetings, are stated to be held either “Virtually or Hybrid”, consequently using City broadcast facilities.  Broadcasting meetings allows  interested persons to watch and observe the Council away from the meetings. The Council Budget Session is the only full Council meeting on the list to require observers physical presence.   

Under consideration and discussion at the Budget Session are:

  • How should the City Council spend City resources?

  • How much should residents be taxed or charged for sewers, municipal services, fees, use of City facilities, priorities,  programs and monetary considerations, such as broadcasting City meetings and preserving public records?

Concerns have been expressed in the past to the City Council regarding broadcasting meetings to encourage greater public access to governance, but the Council’s tradition of not broadcasting meetings remains, thus missing an opportunity to increase access, accountability, transparency, equity, and inclusion.

2022-05 Notice of Regular Meetings – Revised

> City of Piedmont 2022-2023 Budget

Agenda > City Council Agenda 2022-05-21 (Special)

  • 1. Overview of the Proposed FY 2022-23 Budget
  • 2. Review of Departmental Budgets for FY 2022-23
  • a. Police
  • b. Public Works
  • c. Planning & Building
  • d. Recreation
  • e. Fire
  • f. Administration & KCOM
  • g. Non-Departmental and Other Funds Budgets

City notice with links below:

BUDGET WORK SESSION THIS SATURDAY

The Piedmont City Council will consider the proposed annual budget for fiscal year 2022-23 at three separate meetings. A Saturday work session will be held on May 21, 2022 at 9:00 am in the EOC at 403 Highland Avenue. Members of the public are invited to participate in this meeting.

Public hearings regarding the proposed budget and the levy of the Municipal Services Tax and the Sewer Tax will be held during regularly scheduled City Council meetings on June 6 and June 20, 2022. The public is invited to attend these meetings and speak to the City Council about spending priorities for the city in the coming year. Click to visit the Annual Budgets page, where all sections of the proposed budget as well as approved budgets from previous years are available for download.

For questions on contents of the budget, please contact Finance Director Michael Szczech via email at mszczech@piedmont.ca.gov or by phone at (510) 420-3045. If you wish to write to the Council regarding the budget, please send an e-mail to the City Council at citycouncil@piedmont.ca.gov or send a letter via U.S. Mail to Piedmont City Council, c/o City Clerk’s Office, 120 Vista Avenue, Piedmont, 94611.

May 19 2022

Most pedestrians and walkers in Piedmont bemoan the numerous cracks and divots in many of Piedmont’s sidewalks.  The City annually budgets for sidewalk repairs.  Piedmont’s handsome street trees are known for their roots to uplift and crack the sidewalks in a seemingly endless cycle of growth and repair.

Staff report:

Piedmont’s sidewalks are increasingly showing their age. For loss prevention purposes, it is essential to repair sidewalks with significant defects soon after they are reported. Prompt repair of defective sidewalk reduces the risk of accidents and the liability associated with injuries that might result thereafter.

Last fiscal year, sidewalk replacement and repair costs totaled $868,905. Through March of the 2021-2022 fiscal year, the City has spent $870,000. The approved budget for these costs was $900,000, consisting of $600,000 from the Facilities Maintenance Fund and $300,000 from the Gas Tax Fund.

Staff is requesting an additional appropriation of $300,000 from the General Fund in FY 2021-22 to continue to repair and replace sidewalks that are identified as having significant offsets and defects. We expect sidewalk repair costs to continue near the current level and our long-range financial plan will reflect such costs.

Currently, the system for managing sidewalk maintenance is manual and cumbersome. Staff is working towards the implementation of an asset management software program to track service calls and maintenance history. Once implemented, the tools in this software will allow staff to track service calls and develop recommendations to improve not only for the City’s sidewalk replacement program, but for other types of maintenance as well.

READ the full staff report linked below:

sidewalk repairs 522022

May 9 2022

Special Planning Commission Meeting – Thursday – May 12, 2022

 WHERE ARE 587 NEW HOUSING UNITS GOING TO GO IN PIEDMONT?
.
The City of Piedmont is moving ahead with a new Housing Element.    Few Piedmonters have trudged through the almost 400 page Draft Housing Element containing profound suggested changes to Piedmont zoning.  The proposal suggests ending the Piedmont City Charter requirement of Piedmont voter control over zoning.
.
Piedmont’s Planning Commission will hold a hybrid, in-person and virtual meeting on May 12, 2022, at 5:30 pm to consider a recommendation on the Draft Piedmont 6th Cycle Housing Element. On April 8, 2022, the City of Piedmont published the Draft Housing Element for public review and comment. The Draft Housing Element is posted to the homepages of the City of Piedmont website and Piedmontishome.org. Other formats are available upon request to the City. 

.

Agenda and participation information >Planning 2022-05-12 Special Meeting

 

May 2 2022

 City Proposal for Housing Element Includes: Zoning Changes, Transitional Housing, ADU Heights to 24 feet, City Charter Amendments, Converting City Hall and Veterans Buildings to Low-Income Housing, Coaches Field, Blair Park, etc.

There’s more than just numbers (587 new housing units to be exact) to the Housing Element.  There are several programs and policies in the draft that have not gotten much attention in the city workshops or outreach program, some are noted below:

Require large home remodels include an ADU in the expansion. 

• Establish a transitional home for 6 homeless individuals in a residential neighborhood. Collaborate with a nonprofit affordable housing organization to convert a home or homes to transitional housing for six persons.  This would require changing current residential zone restrictions to allow transitional housing throughout the city. (page 74),

• Create additional local housing opportunities for persons employed within Piedmont in order to reduce commuting and associated greenhouse gas emissions. A particular emphasis should be placed on transportation and on housing for municipal and school district employees, since these are the largest employers in the City. (page 75).

• Allow ADUs to be built to a height of 24 feet if the ADU is deed restricted for 10 years. (page 55).

• Amend the City Charter to eliminate the requirement that the reclassification of zones and/or reduction or enlargement of size or area of zones be subject to a majority vote at a general or special election. (page 57).

• Rezone the Corporation Yard and areas around Coaches Field to accommodate 130 housing units.  Fifty high density units would be built in the Coaches Filed overflow parking lot and 50 units on the slope below the third base line of the field.  If this plan is infeasible, develop 200 high density units in Blair Park. (Appendix B-14)

• Convert Veterans and City Halls into low-income housing (Appendix B-15).

Public comment on the Housing Element started April 6, 2022, and will run for 3 months with Council adoption expected in June 2022. Once approved by Council, the Housing Element needs to be approved by state authorities.  By statute, the deadline for state approval was recently extended to May 2023.  

City Council should take advantage of the state time extension and extend public comment on the Housing Element through November 2022. There are a number of reasons for doing so. 

  •  The plan needs work and a June hearing should still be held to address deficiencies of the current draft so that revisions can be made. 
  • The plan currently does not achieve the equitable distribution of affordable housing throughout Piedmont.
  • The plan for Coaches Field is really half-baked. 
  • There are many new programs and policies called for in the Housing Element that need better vetting with the community. 
  • By extending public comment through November, Piedmont voters can express their opinion on the draft Housing Element by seating a majority of Council (3 seats will be on the ballot).  This timeline offers residents an excellent opportunity to have their voices heard and two of the Councilmembers will likely serve for 8 years, the lifespan of the 6th Cycle Piedmont Housing Element, ensuring some continuity. 
  • Postponing consideration of the Housing Element until after the November election would engage the entire community in setting Piedmont’s affordable housing future, a legacy everyone could be proud of.  

Public comments on the Housing Element will be sent to the Planning Commission if received by May 5.  Send comments to Piedmontishome@piedmont.ca.gov.  The public can also comment on the Housing Element at the Special Planning Commission meeting, a virtual meeting on Zoom on May 12.  Read the draft Housing Element at:

https://p1cdn4static.civiclive.com/UserFiles/Servers/Server_13659739/File/Government/Departments/Planning%20Division/Housing%20Programs/Housing%20Element/DRAFT-Housing_Element-Public-Review.pdf

Garrett Keating, Former member of the Piedmont City Council and Piedmont Resident

Editors’ Note: Opinions expressed are those of the author.

Contact information:

510/420-3050 – Planning Staff

510/420-3040 – City Clerk – City Council
Ask for the email address where you can send comments.  Sending an email to the City Council is a good place to send a comment.  Written comments become part of the public record, phone calls do not. 
Go to the City of Piedmont web page for more information.
May 2 2022

“City Staff is asking Park Commissioners to provide feedback on the Draft 6th Cycle Piedmont Housing Element as community members and key stakeholders. The Park Commission meeting on May 4 gives the public further opportunities to learn about the Housing Element update process and to give their input and feedback.”

Numerous proposals are in the Draft Housing Element many occurring throughout Piedmont.  Density increases, removal of parking requirements, raised height limits of buildings, end to neighbor input on proposals, zoning changes, Charter change, etc.

 All proposals in the 374 page Draft Housing Element document can be read online for public comment.  See link at the end of this article.

6. Proposed Specific Plan: Page B-12, Appendix B, of the Draft Housing Element proposes to prepare a specific plan (Government Code §65450 et. seq) for the area of the Public Works Corporation Yard to accommodate new housing development, incorporate existing amenities, and modernize current city functions. The portion of the site utilized for park Page 2 of 62 and recreational uses, are intended to remain as an amenity for the proposed specific plan area, with the existing vehicle parking reconfigured, as needed.  See map on linked attachment below.

7. Blair Park: The Draft Housing Element identifies Blair Park, which is located on the south side of Moraga Avenue, as a potential alternate site for housing if the proposed specific plan for the Public Works Corporation Yard fails to yield 122 housing units (page B-13). Blair Park is 3.55 acres, with the potential for 210 units if developed at 60 units per acre.

8. Zoning Amendments: In order to meet the 6th Cycle RHNA target with Piedmont’s limited available land, the Draft Housing Element’s Goal 1, New Housing Construction, proposes to increase the allowed residential density for housing affiliated with religious institutions in Zone A (program 1.D, page (37) and increase allowed residential density in Zone B (program 1.F), Zone C (program 1.G), and Zone D (1.H).

READ the Draft Housing Element May 4 presentation to the Park Commission and Agenda, including participation information below:

> 2022-05-04 Park Agenda

Apr 24 2022

Piedmont is scheduled to adopt a new Housing Element to accommodate 587 new housing units in Piedmont.  You can play a role in deciding how! 

For development potential, some residents and City staff have suggested,  amongst other areas, the area around the City Corporation Yard on Moraga Avenue.  Undeveloped areas are unlikely to provide housing space for 587 new housing units leading to new units added in single family neighborhoods. 

Once the Housing Element is approved, the City will be prohibited by law from informing neighbors of certain proposed projects, potentially turning garages into housing, subdividing properties, adding new housing units on existing properties, restructuring existing homes as apartment buildings, etc. .

The Housing Element is important to all areas of Piedmont, for after parameters and requirements for housing are approved in the new Housing Element, “ministerial” permits are to be issued by the City Planning Department for all conforming proposals without neighborhood notification or input. 

The Piedmont Planning staff, along with outside consultants, have devised the new DRAFT Housing Element.  Attempts have been made by the City to involve Piedmont residents in the process.  The result is a 374 page DRAFT Housing Element document outlining conditions for approval of housing units. 

Go to the end of this article to learn how you can voice your preferences and read the DRAFT Housing Element.

TIME FOR WRITTEN INPUT TO THE PLANNING COMMISSION IS  ENDING ON MAY 5, 2022.

If you are not able or need assistance with submitting your ideas to the City, contact City Clerk John O. Tulloch at 510-420-3040 or Senior Planner Pierce Macdonald at 510-420-3050.

  The Piedmont City Council has planned a limited comment period based on an earlier State deadline for submittal of Piedmont’s new Housing Element. 

State Housing Element Update Timeline was Extended to May 2023 due to a recent state law requiring additional review and longer comment periods.

  • April 8, 2022: Publication of the Draft Housing Element > Draft Piedmont 6th Cycle Housing Element.  (374 pages)

  • May 12, 2022: Special Planning Commission public hearing, starting at 5:30 pm to discuss and consider the Draft Housing Element. Approximately one month comment period.
  • June 2022: City Council public hearing. Approximately one month comment period.
  • May 2023: NEW deadline for adoption of the final draft of the updated Housing Element, date amended due to recent state law requiring additional review and longer comment periods! 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Special Planning Commission Meeting – May 12, 2022 – City News Release Below
.
Piedmont’s Planning Commission will hold a hybrid, in-person and virtual meeting on May 12, 2022, at 5:30 pm to consider a recommendation to the City Council on the >Draft Piedmont 6th Cycle Housing Element. On April 8, 2022, the City of Piedmont published the Draft Housing Element for public review and comment. The Draft Housing Element is posted to the homepages of the City of Piedmont website and Piedmontishome.org. Other formats are available upon request. The Planning Commission agenda will be published on the City website and posted by May 9, 2022.
Cover of Draft Housing Element
The 374-page Draft Housing Element, shown above, includes policies to increase housing access and affordability in Piedmont.
Places to Find Draft Housing Element Online
Purple arrows identify the locations of the links to the Draft Housing Element on the homepages of the City website and Piedmontishome.org
Win $50 Gift Card To Ace Hardware!
Piedmont Puzzle Welcome Page
The web-based Piedmont Housing Puzzle supports the development of the next Housing Element by giving you the tools to imagine sites for 587 new housing units in Piedmont. Links to the Puzzle are posted here:
Over 300 Piedmont community members have already visited the Piedmont Housing Puzzle or submitted their housing plans and comments. We would like to reach more!
.
Please share the City’s Facebook page at the link above, or share the link to the Piedmont Puzzle on social media or via email. People are 100 times more likely to follow a link online if it is recommended by someone they know.
.
There are only 10 days left to provide comments about new housing sites through the Piedmont Housing Puzzle. The Puzzle ends Sunday, May 1, 2022.
.
Comment icon symbol
Information symbol icon
Win a $50 gift card to Grand Lake Ace Hardware by submitting your housing plan, email, and comments in the Piedmont Housing Puzzle. Click below to start!

How to Read and Review the Draft Housing Element

The Draft Housing Element enables construction to occur, but does not force property owners to build or otherwise change the ways that they use their property. [Notification to neighbors of certain proposals is prohibited by State law.] The organization of the Draft Housing Element begins with an executive summary and then the following four sections:
  • Introduction
  • Projected Housing Need
  • Housing Resources
  • Housing Plan: Goals, Policies, and Programs
.
There are six technical appendices that provide analysis of housing law, demographics, constraints, and other issues in greater detail, including Appendix F, an analysis of compliance with AB 686 and goals to affirmatively further fair housing in Piedmont.
.
Community members (everyone that lives, works, attends school, or cares about housing in Piedmont) are encouraged to review the Draft Housing Element and provide comments to City decision-makers. Comments can be made using any of the following methods:
.
.
-Use the Share Your Voice tool on the homepage at: https://Piedmontishome.org *
.
-Use the Piedmont Housing Puzzle at: https://Piedmont.abalancingact.com/housingsim
.
-Mail to: Draft Housing Element, 120 Vista Avenue, Piedmont, CA 94611*
.
-Attend a public meeting: Planning Commission is May 12, 2022, starting at 5:30 pm. City Council is tentatively scheduled for June 2022.
.
*Comments received by May 5, 2022, will be forwarded to the Planning Commission the weekend before the first public hearing.

 This is a City website.

STAY CONNECTED & INFORMED
The City of Piedmont wants to keep you up to date on planning-related issues regarding transportation, sustainability, housing and changes to development regulations that affect you. Community participation is key to the success of new City policies. Contact pmacdonald@piedmont.ca.gov to learn more.
Get this Update email right in your inbox! Share with friends, family and neighbors!
.

This is a City website.

Apr 19 2022
In response to public criticism of the lack of transparency into the renewal of the use agreement for the 801 Magnolia Avenue building, several Councilmembers and Piedmont Center for the Arts  (PCA*) Board members pushed back, claiming that three meetings over a 15-month period allowed for adequate public input.  That sounds transparent but some history and context is needed to see how poorly the process of the past 15 months met community needs.
  • ·     The City purchased the 801 Magnolia Avenue property in 2003 at a cost of $735,000.  A the time, the City was developing the Civic Center Master Plan, a redevelopment of the Civic Center that called for replacing the 801 building with a modern building and civic plaza.  Undergrounding cost overruns and the 2008 economic downturn forestalled proceeding with the master plan at that time.

 

  • ·     In March, 2011, the City received a proposal from the Piedmont Center for the Arts to lease the building.  The City conducted a public hearing, “Consideration of the Concept of use of City Property at 801 Magnolia Avenue by the Piedmont Center for the Arts” at which PCA presented its Articles of Incorporation which state “The specific purpose of this corporation is to promote artistic endeavors for youth within the Piedmont community by providing exhibit and performance space and a website to connect the Arts Center with exhibitors and renters.”  At the hearing, commenters recommended other uses for the building such as a Maker Center, teen or senior center and public library.

 

  • ·     In April, 2011 PCA signed a 10-year, no-rent lease with the City which stipulated that PCA could rent space to only non-profit sub-tenants.  Over the ensuing 10 years, the City modified the Zone B use restrictions so that a for-profit business of a PCA Board member could be operated in the 801 Magnolia Building.

 

  • ·     In November 2021, the City came forward with a 10-year lease renewal with PCA.  No public hearings on the use of the 801 Building were held at City Council or city commissions nor did Council discuss the 801 lease renewal in closed session prior to the November meeting.

Failure to engage the public and City Council in discussions of use of the 801 Building prior to the November meeting soured the public process from the start.  According to the City Charter, “An ordinance may be introduced by any Councilmember at any regular or special meeting of the City Council.”

At the November 2021 meeting, the previous Mayor publicly stated he was asked by PCA to open negotiations on a new lease and presumably used this ordinance authority to bring forward the new lease (at his last meeting as mayor). But in so doing, he ignored the input of his Council colleagues and the community at large on the use of 801 Magnolia.  Other factors contributing to public dissatisfaction with the process were flaws in the lease and the obvious bias to Piedmont Center for the Arts it contained. Read the analysis by Rick Raushenbush to see just how badly the first draft of the agreement represented the City’s interest.

https://www.piedmontcivic.org/2020/11/29/opinion-four-major-flaws-in-proposed-art-center-lease/

Since November 2021, overwhelming public opposition to the first draft of the lease and the process by which it was brought forward resulted in the City taking more control of the building and relying on a facility use agreement that was approved by Council in March, 2022

(http://piedmont.hosted.civiclive.com/common/pages/DisplayFile.aspx?itemId=18384268). 

But as with the first draft, no public hearings or closed sessions of City Council on the use of 801 were held in the ensuing 15 months and again, the majority of public comment has been critical of the agreement and the lack of transparency into its development.  So three meetings over a 15-month period was not a “robust public process” but a series of reactionary meetings with the public trying to claw back access to this public building.

What’s really confounding is why the City didn’t conduct an open public process on the use of 801 Magnolia?  PCA would likely have retained preeminent use of the building with better community access being achieved at the same time.  Instead, a lease highly favorable to PCA was always the only topic for comment, sending a strong signal that it was a fait accompli.  It should be noted that it was in the City’s interest, as well, to have a limited discussion of 801’s use.  Office space is at a premium in City Hall and no doubt staff will make use of the new space in 801 for employees.

There are three spaces in the 801 building – the office space, classroom and performance hall – and a more equitable agreement would be to have assigned the classroom to the community as a senior center.  The Recreation Department is doing a better job of providing senior programming, but what seniors really need more is a gathering space and the 801 classroom would be perfect for that.

Why all this matters is that 6 years from now the facility use agreement will expire and the community will again go through this process for the 801 building. Several current Councilmembers could be involved again so hopefully a better public process will be followed.  This whole saga reminded me of the scene from Oliver Twist when Oliver approaches the master and asks “Please sir, I want some more”.  Hopefully it won’t be so hard to ask next time.

 Garrett Keating, Former Member of the Piedmont City Council 
Editors’ Note: Opinions expressed are those of the author. 
*Since 1986, PCA has been the logo for the Piedmont Civic Association.  In 2011, when the Piedmont Center for the Arts was formed and  began using PCA as an identifying symbol, the Piedmont Civic Association  informed the Arts Center of the potential misunderstanding for two Piedmont organizations to refer to themselves as PCA.   The two PCA organizations are separate and unrelated entities serving Piedmont.  The Piedmont Civic Association has never had a lease or agreement with the City of Piedmont for use of  801 Magnolia Avenue. 
Mar 8 2022

The Council heard from City staff, the City attorney, residents, non-residents, the Recreation Department, representatives from arts groups, and performers addressing an Agreement with the Piedmont Center for the Arts, a local non-profit organization, regarding the City owned property at 801 Magnolia Avenue.

Between 7:30 p.m. and almost midnight on Monday, March 7, 2022, there was a lively discussion of the proposed Agreement with the Piedmont Center for the Arts organization for their continued use of the City facility across from Piedmont High School.

Issues discussed were:

  • Length of Agreement  – 5 years – Accepted
  • High fees Arts Center might charge for usage of their time – Undetermined
  • Lack of review by Recreation Commission – True
  • Problematic process and insufficient information to community 
  • Excessive number of dates and times reserved for Arts Center group
  • Control over City facility by external group – To be reviewed
  • $200,000 + in Arts Center current reserves derived from fees
  • 90 day deadline for Arts Center to advise the City of non-use of their allotted time slots – Accepted
  • City review of Agreement and usage after  18 months – Accepted
  • City review of Agreement on an annual basis – Accepted
  • End to sub-leases of the property – Accepted
  • Adequate opportunities for other groups to use the facility 
  • Revenue not captured by the City
  • Compromises by all involved to reach Agreement
  •  Desire to continue the successful activities of the Arts Center 
  •  A provision for potential use of the property for housing – Accepted

Council members expressed sincere appreciate to the many volunteers from the Piedmont Center for the Arts in establishing a successful and regionally recognized arts venue in Piedmont.

Three Council members supported the Agreement not wanting to delay the matter further and approved the staff proposed Agreements with minor changes.   Those approving were King, Andersen and McCarthy.

Two Council members voted no desiring additional information, a more transparent process, shorter term to the Agreement, and guaranteed equitable access for the entire community; these were Council members Cavenaugh and Long.

Since the lease with the Arts Center will end, sub-tenant, The Piedmont Post, was given an extension of 60 days from time of notice to vacate the Arts Center building. The City will use the space for expanded recreational programs and Recreation Department staff needs.

See prior article on the proposed Agreement. 

Mar 5 2022

Council to Consider Use of 801 Magnolia Avenue –

At its meeting on Monday, March 7th, the City Council will discuss the future of the facility at 801 Magnolia Avenue. Specifically, Council will be considering a use agreement for the facility which provides time for the Piedmont Center for the Arts, significant use for City programs, and makes the space available for rental to community organizations.

Staff Recommendation:

a. Approve a Facility Use Agreement between the City of Piedmont and the
Piedmont Center for the Arts (PCA) for use of the Main Hall at 801 Magnolia,Avenue (Main Hall);
b. Authorize the City Administrator to provide written notice of termination of the 2011 Lease Agreement between the City and Piedmont Center for the Arts on March 25, 2022; and
c. Establish user fees for community use of the Main Hall as set forth in the fee schedule listed in this staff report.

Proposed Use Agreement:

Under the proposed Facility Use Agreement, the City would manage the use of the Main Hall under the auspices of the Recreation Department, which manages other City facilities and event spaces. The Department of Public Works will manage maintenance of the building. The Agreement specifies that the City will reserve for itself the annual use of the Main Hall on all weekday mornings, two weekday evenings each week, and sixteen weekends. In turn, Piedmont Center for the Arts [PCA]  would have access to program the space for art related use on weekday afternoons, two weekday evenings each week, and up to thirty-six weekends each year. Hours not scheduled for use by PCA will be released for City use. The proposed agreement designates and assures at minimum, 2,492 hours (45% of the useable time) each year for City use of the Main Hall.

Key Provisions:

Approved Use: PCA use is limited to arts programming only
User Fee: PCA will pay a monthly user fee of $1,000 with an annual Consumer Price
Index (CPI) increase.
Calendar: Annually, PCA will be provided right of first refusal for 36 weekends,
weekday afternoons and two evenings per week within which to schedule
arts related events and programs. This allocation is intended to provide
flexibility for advance scheduling. It is expected that PCA will not utilize
all of this time and there are systems in place to allow for unscheduled
time to be released back to the City for broader community use.
Term: Six years
Termination: The proposed agreement allows the City to terminate the use agreement immediately if the Main Hall is needed for City operations due to an
emergency or unforeseen circumstance as well as with one year notice if
statutory requirements necessitate City use of the facility or if City facility
renovations require relocation of City Staff to 801 Magnolia Ave.
Parking: One parking place in the driveway located on Bonita Avenue will be
reserved for the Main Hall user group at any given time.

In the event Council approves the Facility Use Agreement, the next step would be for the City to formally provide notice to PCA that the current month-to-month tenancy is to be terminated with 30 days’ notice. In order to allow the Recreation Department time to organize implementation of this significant transition, Staff recommends issuing a notice of termination of the existing lease agreement on March 25, 2022, and upon expiration of the 30-day period, the proposed Facility Use Agreement would take effect on April 25, 2022.

User Fees:
Staff further recommends Council approval of a fee schedule for the Main Hall so that
community users can begin accessing the space as soon as possible. The fees as proposed are intended to provide relatively low-cost access to the Main Hall for meetings and small events and to serve needs not met by Community Hall or the Veterans Memorial Building. If approved these fees will also be incorporated in the annual review process for Recreation Department facilities undertaken during the approval of the annual budget.

Proposed Fees

PUSD [Piedmont Unified School District] sponsored event with onsite supervision No Charge
Piedmont Community Based Organization $30/hr
Community Based Organization (CBO) $50/hr
Private Rental Resident $80/hr
Private Rental Non-resident $125/hr
As with the Citys other rental facilities, all uses will be subject to capacity and compatibility constraints. As a reminder, 801 Magnolia Avenue is a relatively small space without any kitchen facilities.

Community members are invited to attend the meeting virtually via Zoom or by coming to the City Council chambers. The meeting will begin at 7:00 p.m. 

Community members can provide comment on this topic by sending email to citycouncil@piedmont.ca.gov. If you have questions about the report, please email City Administrator Sara Lillevand. 

Mar 3 2022

Now is the time !

by March 21, 2022

to volunteer for City of Piedmont Committees and Commissions –

Budget Advisory and Financial Planning Committee, Civil Service Commission, Park Commission, Planning Commission, Public Safety Committee, Recreation Commission,  Mosquito Abatement Representative

Information  is linked below:

Residents wishing to apply must take one of the following two actions on or before the posted deadline of Monday, March 21, 2022 at 5:00 p.m. Postmarks will not be accepted for paper applications.

1) Apply online OR

2) Complete and return the paper application form A link to the electronic application and a downloadable application for paper submission are available on the city’s website at https://piedmont.ca.gov or from the office of the City Clerk, Piedmont City Hall, 120 Vista Avenue, Piedmont, or by telephone at (510) 420-3040.

All applicants must be available for an interview with the City Council the evening of Monday, March 28, 2022, at which time appointments may be made.

Read links below:

PCA Commission Application 2022

PCA Commission Description of Duties 2022-02-28

PCA2022-02-28 Volunteers for Commissions-Committees

PCA Notice of Appointive Vacancies 2022