Jul 21 2019

12 Remaining Beneficiaries –

The Piedmont Police & Fire Pension Board will meet Wednesday, July 24 at 4:00 PM in the City Council Chambers, 120 Vista Avenue. The meeting will not be broadcast, however it is open to the public. Minutes are kept of the meetings. 

This board will continue as long as there are retirees or dependents who are covered by the old plan established prior to Piedmont entering CalPERS. 

 Board membership of five individuals includes representatives from both the Police and Fire Departments and one appointed position, typically Piedmont’s mayor.  The Board meets quarterly and will continue as long as there are retirees or dependents who are covered by the discontinued plan.

For the last quarter, there were only 12 remaining beneficiaries of the Piedmont Police and Fire Pension fund.  See Finance Director’s Memo 719.

“The representatives of Osterweis Capital Management reported April 24, 2019 on the Police Trust Fund Report and Fire Pension Fund which was valued at $12,773,842, which is up 9.65% for the quarter. They reported that the Other Post Employment Benefits Trust was valued at $8,576,719, which is up 10.32% for the quarter.”

Agenda:

1. Approval of minutes for 4/24/2019  Pension Board minutes 2019-04-24 DRAFT 719

2. Acceptance of Participant Report, summarizing benefits paid in the 4th Quarter of FY 18/19 and current number of beneficiaries Finance Director’s Memo 719

3. Acceptance of the 2nd Quarter 2019 Report of Pension Fund Investments by Osterweis Capital Management

4. Acceptance of the 2nd Quarter 2019 Report of Other Post Employment Benefits Investments by Osterweis Capital Management

For further information, contact:

Michael Szczech Finance Director mszczech@piedmont.ca.gov (510) 420-3045
Jul 7 2019

City Commissions Will Not Meet in July

There will be a lull in City Commission meetings throughout the month of July with no meetings of the Park, Planning or Recreation Commissions.  In addition, the standard July 15, 2019, City Council meeting will not be held.

Scheduled July meetings of the Budget Advisory and Financial Planning Committee and the Police and Fire Pension Board have not been cancelled.

The City Charter revision (Charter Amendment Measure BB) approved by Piedmont voters at the November 2018 election eliminated the requirement that the City Council meet twice a month.

Jun 21 2019

The Budget Advisory and Financial Planning Committee will meet in the Emergency Operations Center, Police Department, 403 Highland Avenue at 7 pm on  Tuesday, June 25.  The meeting is open to the public. The meeting will not be broadcast or visually recorded. Minutes of the meetings are not kept.

Background, backup agenda information has not been made available to this media outlet or the public in general. Results of the Committee’s recommendations are transmitted to the City Council via a letter from the Committee Chair.  

No minutes have been on the Committee agendas verifying Committee approval. The City website states: “Meetings of the Budget Advisory and Financial Planning Committee are recorded for the purposes of creating minutes. Audio files for meetings are available from the City Clerk’s office at (510) 420-3040.”

Agenda June 25, 2019

  1. Update on the Committee’s Review of the Parcel Tax Pursuant to Resolution 120-14.
  2. Consideration of Scheduling Future Meetings

The Budget Advisory Committee reviews and provides comment and recommendations on Capital Projects over $250,000, annual budget, five year projections of the City’s annual budget proposal, parcel taxes, proposed funding and expenditures from several long term funds, and the proposed mid-year budget.

The committee members per Council policy are exempted from and thus not required to provide conflict of interest statements to the City, hence public review is not available.

Committee member names as listed on the City 6/21/19 website are provided below.  Contact numbers for the Committee members are not publicly listed.

Roster 

Council Liaison: Robert McBain – rmcbain@piedmont.ca.gov – (VM) 420-3048
Staff Liaison: Michael Szczech – mszczech@piedmont.ca.gov – (W) 420-3045

Cathie Geddeis

Bill Hosler

Deborah Leland

Christina Paul

Maya Rath

Michael Reese

Frank Ryan

Chris Kwei (Alternate)

For further information, contact Staff Liaison and Finance Director: Michael Szczech – mszczech@piedmont.ca.gov – (W) 420-3045

Jun 18 2019

Based on a plan developed by Piedmont residents William Blackwell and Chuck Oraftik in 2009-2010, the City has been pursuing enlargement of Coaches Field on Moraga Avenue across from Blair Park that will allow use by baseball, soccer, and other field sports. 

To enlarge the playing surface the new plan calls for cutting into the hillside located adjacent to the Corporation Yard at Red Rock Road and Moraga Avenue, adding night lighting, and increasing the number of available parking spaces.

To view the staff report and the concept plan for Coaches Field produced by Callander & Associates, click below:

06/17/19 – Receipt of a Report Regarding the Concept Plan for the Coaches Field Expansion by Callander & Associates

With the acceptance of the design concept by the City Council, environmental work is being sought.  Click below to read the Request for Proposals.

06/17/19 – Consideration of the Issuance of a Request for Proposals for CEQA Services for the Coaches Field Renovation Project

Jun 18 2019

The City Council on June 17, 2019 formalized the employment of City Administrator, Sara Lillevand.  Lillevand’s monetary compensation will be $225,000 per year, plus a car allowance of $600 per month.  The City Administrator serves as an “at will employee.” If terminated by the City Council, Lillevand will receive 6 months of total compensation.

Mayor McBain and Councilmember Cavenaugh negotiated the Employment Agreement with Ms. Lillevand.

Read the report below for additional details of the contract. 

06/17/19 – Consideration of the Appointment of Sara Lillevand as City Administrator Effective July 15, 2019 and an Employment Agreement Setting Annual Salary at $225,000 as well as Terms and Conditions of Employment

Jun 18 2019

Qualified Single-family Occupants with Certified Physical Limitations Will Not Submit New Supporting Documents Annually

Finding that repeated validation of approved application is costly and time consuming for Piedmont staff, the City has decided to follow other cities lead and go to an honor system after initial approval of backyard refuse service. 

The policy has the following provisions:

1.The applicant must complete and submit an application form.

2.With the initial application, the applicant must submit a doctor’s certification or a current California disability parking placard.

3.As a component of the application, the applicant must verify that there are no able-bodied residents or caretakers in the household that can move the carts to the curb.

4.There is no application fee.

5.The exemption must be renewed annually, and the City will provide an annual reminder of the renewal requirement.

6.City staff provides a list of approved applicants to Republic Services.

Staff has found that the annual renewal requirement is not necessary.

Read the report below for more details.

06/17/19 – Consideration of an Amendment to the Policy Allowing for Residents with Certain Physical Limitations to Receive “On-Premises” (Backyard) Service at Curbside Rates

Jun 1 2019

The Piedmont Budget Hearings usually produce few comments on the tax levies or allocation of funds.

On Monday, June 3, at the  7:30 p.m. City Council meeting in City Hall, a Public Hearing will be held on the FY 2019-20 Budget.  The meeting will be broadcast live on Cable Channel 27 and from the City website under videos. 

Below are the staff reports, recommended tax levies, and report from the Piedmont Budget Advisory and Financial Planning Committee.

06/03/19 – PUBLIC HEARING Regarding the Proposed Budget and Fee Schedule for FY 19-20 and the Levy of the Municipal Services Special Tax and the Special Municipal Sewer Tax, Receipt of a Report from the Budget Advisory and Financial Planning Committee, and Consideration of the Following:

Report from the Budget Advisory and Financial Planning Committee

a. Adoption of the FY 19-20 Operating Budget

b. Adoption of the FY 19-20 Other Funds Budget

c. Approval of the FY 19-20 Schedule of Fees and Charges

d. Confirmation of the City’s Annual Appropriation (Gann) Limit

e. Approval of the Levy of the FY 19-20 Municipal Services Special Tax

f. Approval of the Levy of the FY 19-20 Special Municipal Sewer Tax

Comments to the City Council >

citycouncil@ci.piedmont.ca.us.

 

 

May 28 2019

Piedmont Budget Advisory & Financial Planning Committee:

Thursday, May 30, 2019

7:00 p.m.

City Hall Conference Room, 120 Vista Avenue, City Hall

The Committee will consider what to recommend to the City Council regarding taxes on Piedmont properties.  The meetings of the Budget Advisory and Financial Planning Committee are not broadcast. Committee minutes of the meetings are not produced.  No supporting documents are available to the public prior to Committee consideration.  The meetings are open to the public, and upon request at the meeting, any documents distributed to the Committee will be made available to the public.

Agenda calls for 

  1. Discussion of the Municipal Services Special Tax (Parcel Tax) and Consideration of the Committee’s Review of the Parcel Tax Pursuant to Resolution 120-14

Roster 

Council Liaison: Mayor Robert McBain – rmcbain@piedmont.ca.gov – (VM) 420-3048
Staff Liaison: Finance Director Michael Szczech – mszczech@piedmont.ca.gov – (W) 420-3045

Committee Members:

Cathie Geddeis

Bill Hosler

Deborah Leland

Christina Paul

Maya Rath

Michael Reese

Frank Ryan

Alternate:

Chris Kwei

May 28 2019

Public Safety Committee

Thursday, May 30, 2019 5:30 p.m.

City Council Chambers, 120 Vista Avenue, City Hall

This meeting will not be broadcast.  The public is welcome to attend and participate. 

Agenda:

  1. Election of Chair Pro Tempore for May 30, 2019 Public Safety Committee Meeting
  2. Update on Tobacco Grant Funding of Juvenile Officer
  3. Presentation on Fire Season Preparation and Flyer
  4. Update from the Public Safety Camera Subcommittee

>Fire Season Flyer 2019

>Public Safety Camera Correspondence

Roster 

Council Liaison: Jen Cavenaugh – jcavenaugh@piedmont.ca.gov – (VM) 420-3048

Chief of Police Jeremy Bowers – jbowers@piedmont.ca.gov – (W) 420-3010
Fire Chief Bret Black – bblack@piedmont.ca.gov – (W) 420-3030

Amal Smith, School District Appointment

Shanti Brien

Lori Elefant

Jeffrey Horner

Chris Houlder

Garrett Keating

Lynne Wright, Chair

May 28 2019

Letter to Piedmont Pickleball Enthusiasts:

I am thrilled to report that much progress has been made on potential renovations to the Piedmont Middle School hard court surfaces. The City and the School District have been working together to move this project forward and make it a reality this summer!   The project includes re-grading all three spaces, drainage improvements, new asphalt, new poles/nets and new striping that accommodates 6 regulation size pickleball courts with adequate space on sides and ends of each court.

I hope to bring a reimbursement and use agreement to City Council for their review on Monday June 3rd. The total cost of construction will be roughly $60,000 and PUSD will manage the project in its entirety.  PUSD will cover the costs of the new poles and netting system as well as construction management. I will be requesting City Council consider reimbursement to PUSD up to $50,000 for this project.  It would be wonderful if the Pickleball community could bring forth some private contributions to offset a portion of this $50,000 ask.  The use agreement would provide for the Recreation Department to have priority use of the space during non-school hours for formal and informal community use. That translates to plenty of open pickleball time for you all!

I am happy to take donations directly and/or you can organize amongst yourselves to collect contributions and bring them forth as a lump sum to the Council.

Checks can be made out to “City of Piedmont” with PMS Pickleball in the note and mailed or dropped at Piedmont Recreation Department. 358 Hillside Ave. 94611

Please feel free to contact me directly if you have any questions.

Thank you for your ongoing enthusiasm and support in bringing Pickleball to Piedmont!

Sara Lillevand, Director of Recreation, City of Piedmont

510-420-3070