The next Piedmont Budget Advisory and Financial Planning Committee  (BAFPC) meeting is Monday, April 29, at 7:00 p.m. in the Emergency Operations Center of the Piedmont Police Department, 403 Highland Avenue.

The Committee’s agenda includes:

1. Review General Fund 5 year projections
2. Date of future meetings
3. Consideration of future agenda items

There will be no broadcast or recording of the meeting.  Information on the agenda item, “General Fund 5 year projections,” has not been provided to the public.  Interested individuals can attend and participate in the meeting.

The Piedmont Police and Fire Pension Fund Board will meet on Wednesday, May 1, 2013, at 4:00 p.m. in the City Council Chambers, 120 Vista Avenue.

Piedmont continues to maintain its own pension fund for fire and public safety employees who retired prior to the City’s transfer of active fire and public safety employees into the California Public Retirement System (CalPERS). According to a report issued by the City, in the 3rd Quarter of fiscal year 201212/13, pension benefits paid to 16 retired beneficiaries amounted to $69,202 for the current 16 beneficiaries.  As of March 31, 2013, the assets in the Piedmont Pension Fund totaled more than $10 million ($10,216,866).  > Click to read more…

Theater Arts, Adult Facility,  Classes, Piedmont History, Speakers, Gathering Place = Ideas for community use of the building – 

The following comments were posted on the Piedmont Center for the Arts website and made available to the Piedmont Civic Association: 

Posted 4/10/13

Artistic Director
The Piedmont Players
_________________________________________

Posted 4/10/13

Dear PCA,

_____________________________________________

Posted 4/9/13

Dear Mr. Mayor and Members of the City Council,

The Piedmont Center for the Arts has become a resounding success in the few years of its existence.  Through its doors pass many, many Piedmont residents, attracted to a venue that features chamber music groups, singers, and a wide variety of visual art; performance of a newly formed theater group, the Piedmont Players.

When I learned of the possibility of development of another space in an unused room, I realized immediately how valuable that space could be for blocking plays, for workshops in theater, film, photography, other visual arts, perhaps for a film festival showcasing Piedmont film makers.  All these uses are in keeping with the purpose of the center: promoting the arts in Piedmont, reaching beyond our schools.

A play needs dedicated space for it to come alive.  With a full array of events featured in the main performance hall and gallery, it’s difficult to find that space.  Converting the unused room to a space suitable for play practice, workshops, film, archival storage for the Historical Society, will open the way to a revival of one art that’s been missing lately in this town: community theater.

I urge you to support transforming that undeveloped room into a multi-use space for the arts.  Thank you for considering my request.

Sincerely,

Helen Gerken

__________________________________________________

Posted 3/28/13

Dear PCA,

I am writing as a Piedmont resident (Hillside Avenue), concerning the discussion about what to do with the East Wing of the PCA building.  First, I am so thrilled that the Piedmont Center for the Arts has come into being, and has brought such interesting and diverse activities to the formerly empty, unused space.  I have personally enjoyed art exhibits, music presentations, plays, business networking sessions, and more.  The Center has added a vibrancy to the town center (and the town, as well), that is wonderful.

I think it would be terrific if the additional space could be used primarily, for a community orchestra.  Clearly there are a number of musicians, of all sorts, who reside in Piedmont and who often perform for various events in town.  It would be lovely to have a space for a community orchestra, that could be peopled by adults and serious students in town.  It would also be a complimentary use of the building and could also, possibly, provide additional space for the events that are currently happening at the Center.

Thank you for the opportunity to submit my thoughts on this.  Best of luck.

Anne Brandon

Alain Pinel Realtors

__________________________________________

Posted 3/26/13

Some type of adult facility is appropriate for the East Wing. The Piedmont Adult population is severely under-served in Piedmont with no facilities provided by the City. Given the existing multiple child-care and extensive recreational facilities, I question staff putting forward a plan for yet another child-care venue. A gathering place for adults and especially seniors is needed and 801 Magnolia is likely the only venue where this can occur and fortunately would be well suited for such use. Limited coffee/tea and pastry availability would be a welcome addition, and at market pricing rather than the show prices as is the case near by. Having a facility for guitarists, musicians and other low volume instruments would be a fantastic addition to the community.

PCA has grown in a relatively short time to be a vibrant and needed addition to Piedmont. The varied programs benefit all and another child-care facility would be at odds and detract from the art and culture based programs that are ongoing and growing.

Rick Schiller

___________________________________________

Posted 3/21/13

Just a brainstorm list of possible events/activities for PCA and/or the East Wing.

• Feng Shui presentation/
• Frame making class
• Guest speakers from Dance companies
• Guest speakers from Symphonies, Musicians, rock bands, etc
• Lecture/class in Art Marketing
• Class/lecture in different art media: original oil, acrylic, watercolor, giclee, lithograph, etc
• class on how to self publish
• Guest speakers from Comedy – how to make it a career
• A class or presentation on Understanding Shakespeare
• A class or seminar on floral arrangements

__________________________________________

Posted 3/10/13

The Piedmont Center for the Arts has proven to be a great success.  I recommend that the the east wing of 801 Magnolia be used for a purpose that is consistent with the Center, namely art.  In particular, it would be a benefit to Piedmont if the east wing is used to further art education; such as holding classes or workshops geared toward adults in learning about how to do art or appreciate art.

Posted 3/7/13

Dear City Council Members,

I would like to put forward a couple of ideas concerning use of the East Wing of the Piedmont Center for the Arts.

I am in two singing groups, and there are many other groups like mine in the area which need practice spaces.  It would be nice to be able to rent a place for rehearsals–ideally with a piano and enough room for 10-15 people.

Also, if we perform at the facility, it would be great to have a place to store equipment overnight in a safe place so that, for example, costumes, props or sound equipment won’t have to be carted in and out several times during the rehearsal/performance cycle.

Private music lessons could also be conducted if the rooms in the East Wing were sound-proofed.

And, having a functional “Greenroom” for performers while they wait to take the stage would be wonderful!

So, as you can see, I think we should strive to preserve this entire building for arts-related activities!  And I would hope, that if this “dream” could come true, it would make the already fabulous PCA even better!
(And I would hope the prices for rental could be kept reasonable!  Musicians
often are not particularly wealthy individuals.).

Thanks for your consideration,

Sincerely,
Jan Zovickian

_________________________________________________

Posted 3/7/13

To whoever:

________________________________________________

Posted 3/4/13

sounds like the White House, but it’s our own Center for the Arts.  We’ve got a new space, and lots of possibilities for it.

-Adult art classes– They’re available through the Adult (night) school – should we compete with the school across the street?

-An open house from 10-2 twice per week for adults to gather, share, have coffee, play cards, mah jong, converse, etc.  An Adult Clubhouse of sorts– Might be fun.  Will there be lunch?  That’s lunch hour..

-A place to hold photography classes and workshops — Adult school again.. Hmm ..

-An intimate film theatre for daytime and evening shows (to showcase the many documentary films by Piedmonters, perhaps to entire Indie filmmakers to show their works)–  This is a really cool idea.  maybe we could even get Michael Fox to do a class on documentary film.  He’s an Olli instructor – he’ll have a class this spring on Wednesday mornings.

-A place for a class on Screen Writing — sounds very specialized – why not other kinds of writing, too?  Whatever isn’t already covered at the Adult school..

-A place for blocking theatrical productions when we cannot have the trust stage up for rehearsals due to the heavily booked Main Hall. — Sounds good to me!

-Dance classes

If I come up with anything that hasn’t already been thought of, I’ll let you know.  But don’t hold your breath.  I guess classes involving singing and/or musical instruments, besides probably being covered at the Adult school, might be a problem for the neighbors.. 

H/H

_________________________________________________

Posted 3/3/13

The Institute for Development of Education in the Arts (IDEA) is a non-profit 501(c)3 corporation founded to connect senior adults and young people through the arts.

IDEA would like to collaborate with PCA. Our proposal for use of the East Wing space is to present Life of the Artist – a weekly class for senior adults about arts professions, with lectures and demonstrations by professional artists, musicians, composers, dancers, actors, filmmakers, writers.

IDEA’s mission is to facilitate multi-generational artistic development, and to exchange and promote inter-generational community building through the arts; to encourage arts learning for people of all ages and backgrounds, especially underserved populations of seniors, youth, disabled, and economically challenged; to provide arts curricula and resources for educators, and promote integrated arts learning in schools; to serve as an arts resource for senior facilities, and enable seniors to experience the arts through performances, exhibits, workshops, and hands-on activities; introduce the arts to children using performances, exhibits, and workshops; and to build future audiences and encourage participation in the arts.

___________________________________________________

Posted 3/3/13

As a space with many opportunities for development (in a town with few
opportunities for space), I would like to see one of the bays in the East
Wing of the Center set aside for the storage of the city’s Block Books and
Sanborn maps.  These large books are a valuable resource for the city and
homeowners, providing information that is not available anywhere else.
Moving them to off-site storage with a 24-hour retrieval would make them
essentially unavailable.  Seventeen linear feet of shelf space would
accommodate these valuable books, two sides of a bay, two shelves high.  The
walls are already in place, and a door with a lock would keep them safe.

I sincerely hope that you will consider this small storage space as part of
your plans for the Piedmont Center for the Arts.

Gail G. Lombardi
Architectural Historian
Piedmont Historical Society

_______________________________________________

Posted 2/26/13

Hi there–

Just a little feedback from the community re: programming in case of interest.  I have a first grader in Piedmont who LOVES studio art.  I am only finding really neat places to take summer art classes in locations that are a bit of a schlep esp for working parents.  I would encourage the art center to consider offering some programs in the summer (not this summer obviously– too late but for 2014 perhaps?) in the vein of this place (different themes, all day):
http://westsidestudio.squarespace.com/summer-camp/

From what I’m hearing in the community, there would be tremendous interest in something more local of this variety (the rec center is a fantastic resource for many things but is not quite this for the arts….)

Just a thought…..
Regards,
st

Editors’ Note:  Opinions expressed are those of the authors and not necessarily those of the Piedmont Civic Association.

Childcare Facility Or Adults’ Room of Their Own?

The use of the Piedmont Arts Center east wing use will be considered at 7:30 p.m. on Monday, May 6, 2013, by the City Council.  The Piedmont Recreation Department has proposed use of the former Sunday School section of 801 Magnolia Avenue as a childcare facility.  Objections to that use induced the City Council to allow time for proposals other than the City’s childcare proposal.  Objections to the childcare facility appeared to center around incompatibility of use and need for an adult facility. > Click to read more…

Resident Urges City Council  to Reconsider Risk Management Policies – 

The following is an open letter to the Piedmont City Council.

Re: Risk Management Policies

To the Piedmont City Council:

I urge you to reconsider some of your members’ stated opposition to reviewing the risk management oversights which were made in connection with the City’s consideration of the Moraga Canyon project, as understanding how and why they occurred will help guide your review and consideration of the recently proposed risk management policies.

As a preface, these issues are independent of the political wisdom for or against the Moraga Canyon project. They deal solely with the project risks presented, some of which were similar to the risks which surfaced in the Piedmont Hills Undergrounding project. I will confine my comments to three principal aspects of the project: 1) The contracting arrangement was not legal because Blair Park LLC was not properly licensed; 2) design responsibility and liability was omitted from the agreements; and 3) the bond requested was not required to be posted by the proper party and so would have not protected against the appropriate risks.

First, while creating a new entity – Blair Park LLC – to be the contracting party was apparently done in an attempt to insulate the City from potential construction cost overruns, because Blair Park LLC was agreeing to cause to have the complex constructed, it was required to be a licensed contractor, but was not. It was immaterial that all the actual construction work was to be performed by Webcor, a licensed contractor. Vallejo Development Company v. Beck Development (1994) 24 Cal.App.4th 929, 941 (“The fact that [the developer] subcontracted with licensed contractors to provide the actual labor, equipment and materials to construct the infrastructure improvements is irrelevant. [Business & Professions Code] Section 7026 plainly states that both the person who provides construction services himself and one who does so ‘through others’ qualifies as a ‘contractor’. The California courts also long held that those who enter into construction contracts must be licensed, even when they themselves do not do the actual work under the contract.”) Because Blair Park LLC was the contracting party with the City, it was obligated under California Business & Professions Code Section 7028 to be licensed.

Indeed, under Business & Professions Code Section 7028.7, the City itself could have been issued a citation and fine by the State Contractors License Board Registrar for entering into a contract with an unlicensed contractor. A contract with an unlicensed contractor is considered to be illegal and unenforceable. I brought this issue up with the City staff and the project proponents prior to the Council meeting at which the project was approved.

Second, notwithstanding the fact that Blair Park LLC had design/build responsibilities, because the City’s proposed agreement with Blair Park LLC, and Blair Park LLC’s conditions of contract with Webcor were apparently modeled on the Webcor-Havens School contract model (under which the school district owner provided the design, unlike here where Blair Park LLC was obligated to provide the design), the agreements and conditions for approval and site Lease completely omitted any reference to design liability and professional liability insurance. Public owners are used to providing the design, and being responsible for it, so it is perhaps easy to understand how this important risk factor would get completely overlooked when the City was contemplating the use of a different contract delivery model (i.e., design/build), but it also highlights why a risk management assessment of not just the detailed procedures but also more importantly, the big picture items, is so important.

Lastly, although the contract required Webcor to obtain a performance bond (and there was to be a further requirement to provide unspecified neighboring property damage security regarding potential future damage to houses), the exact risk which was at the center of Piedmont Hills Undergrounding – unforeseen subsurface conditions requiring extra work – was a Blair Park LLC risk, not a contractor risk, and would therefore not be covered under Webcor’s performance bond. Blair Park LLC was responsible for providing the design of the significant retaining walls, which design was necessarily dependent on unknown subsurface conditions.

Webcor was to be responsible for constructing what was depicted in the design and shown on the plans. If the subsurface conditions actually encountered were different than what was shown on the plans, and the design had to be modified and required extra work, those extra work claims – that cost over $2.5 million on the Piedmont Hills Undergrounding project – would not have been covered by Webcor’s performance bond (nor any damage security bond). Blair Park LLC was the only party to have design responsibility, and it was not required to post any performance bond. By analogy, requiring the undergrounding contractor on Piedmont Hills to post a performance bond did not mitigate its $2.5 million in extra work claims. The City had to pay for the extra work to complete the undergrounding because it could not leave the streets with open trenches. So too on Moraga Canyon, if the contractor encountered unknown subsurface conditions requiring extra work in the middle of constructing the retaining walls and re-routing sewers, somebody would be required to pay for the extra work because the work would have had to have been completed for safety reasons. Blair Park LLC was not required to provide any security demonstrating any ability to pay beyond the agreed upon contract construction costs. As occurred on Piedmont Hills, the City, as owner, would have been responsible to cover the extra costs to allow the construction to be completed. However, the City has demonstrated that it cannot even recover from the project proponents its out of pocket consultant costs under the Indemnification Agreement. There was no agreement to cover this real risk. Thus, while the Moraga Canyon project called for a bond, it was the wrong party being required to post the bond, and so the City remained at risk if the project required extra work to deal with unforeseen subsurface conditions. This was a repeat of the same exact risk as on Piedmont Hills.

These risk issues could have and should have been caught and addressed in a risk management analysis. The presently proposed Risk Management Procedures did not, and would not have caught these material oversights. As the old cliché provides, those who cannot remember the past are condemned to repeat it. If these types of risks were not addressed on the Piedmont Hills Undergrounding project, or on the proposed agreements for the Moraga Canyon project, on what basis does the Council think the present City project team, procedures and proposed risk management policies will catch them in the future? A change in paradigm is needed if one wants a different result. Learning from past mistakes is more productive than simply trying to ignore them, and focusing on minutiae to the exclusion of understanding the big picture is bad policy.

Respectfully submitted,

Rob Hendrickson

cc: Piedmont Civic Association

Piedmont Patch

Piedmont Post

Piedmonter

LWVP

Editors Note: The opinions expressed are those of the author and not necessarily those of the Piedmont Civic Association.

City’s Proposed Policies Get Tough Review-

Risk management policies for future, major Piedmont projects sparked a wide-ranging, sometimes argumentative but ultimately conciliatory discussion at the Monday, April 1, City Council meeting. In the end, the Council  supported the policies proposed by Public Works Director Chester Nakahara for “non-routine” projects costing over $300,000,  but also asked him to consider numerous changes recommended by speakers at the meeting.  A final version of the policy document is to be brought back to the Council at a date to be determined. > Click to read more…

Is there evidence that License Plate Readers lower crime rates? Police Chief says, “No.”

The Piedmont Public Safety Committee met on Thursday, April 4, in the Council chambers with an unusually large audience who were primarily interested in the proposal to purchase License Plate Readers (LPR) for Piedmont egress/ingress points.  First, the new Committee member, Dana Sack, was introduced and Committee member Lyman Shaffer reported  there have been 13 Neighborhood Watch meetings in 2013, with 9 more scheduled. > Click to read more…

Citizen letter to the City Council, as it continues to consider adopting a Risk Management Policy – 

Dear Piedmont City Council,

re: April 1, 2013 Risk Management Policy Agenda Item

City Policy of enforcing agreements: This aspect is not included in this policy report. As of June 2012, PRFO  [Piedmont Recreational Facilities Organization] owed the City $220,000 with $31,400 in additional legal costs directly incurred as a result of their project through November 2012. What is the City Policy in regards to enforcing arbitration clauses in signed agreements? > Click to read more…

Sewers, Pensions, Public Employee Pension Reform Act, Piedmont Police and Fire Pension Plan,  and Actuarial Valuation of Retiree Medical promise an important Piedmont financial planning meeting.

On Tuesday, April 9, at 7:00 p.m. in the City Hall Conference Room, the Budget Advisory and Financial Planning Committee will consider items critical to Piedmont’s financial stability.  The public can attend and participate in the meeting.  There will be no audio or written record kept of meeting discussion or presentations. Additionally, no broadcast via the internet or cable TV will be available. Staff reports have not been distributed.  Verbal presentations are expected at the meeting. > Click to read more…

Public Safety Committee to discuss benefits and appropriateness of License Plate Readers in Piedmont – 

On Thursday, April 4, at 5:30 p.m., the Committee will meet in the Council Chambers, 120 Vista Avenue, to consider:

•  Update on Neighborhood Watch Meetings
•  Discussion of License Plate Readers for Piedmont
•  Discussion of Home and/or Private Surveillance Camera Systems
•  Discussion of Harvest Festival Event Planning
•  Discussion of Piedmont Safety Committee Charge

Staff reports are  not available as of this date, nor is information on whether the meeting will be broadcast via KCOM or streamed live on the internet.  The public can participate in the meeting at City Hall.

After a presentation by Piedmont Police Chief  Riki Goede at a recent City Council meeting on the efficacy of placing License Plate Readers (LPR) at various streets leading into Piedmont, the City Council referred the matter to the Public Safety Committee for consideration and requested more information from staff on funding sources, using a sole source provider, the 3M company, and examples of effectiveness from other cities or communities similar to Piedmont.

Piedmont residents have expressed differing opinions about the LPR program. Some questioned the cost effectiveness of the $1 million-plus program, while others urged immediate installation of LPRs due to a number of recent home invasion robberies under gunpoint.

Read more about LPRs

Network of License Plate Readers Proposed for Piedmont